Tinted material is a write-off the day it ships
Forty gallons of factory-tinted coating stay in your shop because the designer went one shade cooler, and the supplier's answer is no.
Every other trade orders material to a dimension. You order material to an opinion, and the opinion belongs to a designer or an owner who's allowed to change it right up to the day you spray. Conduit and studs get returned or moved to the next job; a drum of custom-tinted urethane in somebody's brand color has one job it can ever go on, and that's it.
The size of it
Forty to eighty gallons of specialty coating at $70 to $120 a gallon is a $3,000 to $10,000 write-off per color change, and it never converts to a change order because the PO released before the change did. A dye-lot mismatch turns a $600 reorder into a $4,000 wall redo.
Standard wall paint gets tinted at the counter the same morning you need it, which is why your office has never treated paint as committed money. Factory-tinted specialty coatings, metallics, high-performance urethanes and epoxies, and Type II commercial wallcovering don't work that way. Those run four to twelve weeks and ship against a dye lot or run number, and the second the base is tinted or the roll is cut, no distributor takes it back. That invoice has no restock line, only a write-off. Reordered wallcovering rarely matches the original dye lot either, so one damaged roll means stripping and redoing the whole wall to keep the run consistent.
Three moves, in order
Step 05: Software and bookkeeping alignment
Live job costs inside thirty seconds, with the bookkeeping cadence that keeps them current.
What else costs painting contractors money
The same mechanism in other trades
What painting owners ask
Who pays for custom tinted paint when the color changes?
Forty gallons of factory-tinted coating stay in your shop because the designer went one shade cooler, and the supplier's answer is no.
What does it cost?
Forty to eighty gallons of specialty coating at $70 to $120 a gallon is a $3,000 to $10,000 write-off per color change, and it never converts to a change order because the PO released before the change did. A dye-lot mismatch turns a $600 reorder into a $4,000 wall redo.
What do I do first?
Set up a committed cost code for special-order finishes so the PO hits the job the day it releases, not the day the invoice comes in.
What are painting contractors supposed to be making?
Painting runs 18% gross margin, 13% overhead and 5% net profit before taxes at $1M–$5M. The all-trade average is 7%, so this trade is 2 points below it. The CFOS target is 10%.
Which part of the system fixes it?
The step is number 05, software and bookkeeping alignment. Live job costs inside thirty seconds, with the bookkeeping cadence that keeps them current. It comes from chapter 5 of CONTROL: The Construction Financial Operating System.
Everything on this page is something you can install yourself, andCONTROL is the order to do it in. If you would rather buy the finished result, SPM The Construction CFO does this work for painting contractors as a service. It is a separate firm, Sulphur Prairie Management, LLC, run by the same author.
Wrote CONTROL, the 8 step system behind these figures. More about the author.