PAINTING · INTERIORS AND FINISHES · FIXED BY STEP 06

The bid paid for two trips and you made eleven

You made eleven separate visits to one job, and the estimate had money in it for maybe two.

WHY IT'S A PAINTING PROBLEM

You work on the one surface every following trade damages, and the spec line covering it reads touch up as required until final acceptance. That's an open-ended scope priced against a closed number. When the flooring installer scuffs a corridor wall, there is no way to prove which trade did it, no backcharge gets written against anyone, and the repaint comes out of your labor.

WHAT IT COSTS

The size of it

Six unbudgeted remobes at a two-man crew day each is roughly 96 man-hours plus an extra rental month, $12,000 to $18,000 on a job bid with maybe $60,000 of labor in it. It turns up in your reports as labor overrun with no cause attached to it.

OVERHEAD AT $1M–$5M

13%

CFOS target 12% for painting.

GROSS MARGIN AT $1M–$5M

18%

CFOS target 22% for painting.

NET PROFIT AT $1M–$5M

CFOS target 10% for painting.

You mobilize over and over: backprime and prime before casework, first finish coat, second coat after MEP trim-out, touch-up after flooring, touch-up after the owner moves in, then punch. Every one of those re-buys the entire setup: masking, poly, drop cloths, protection, crew travel, and the lift or the swing stage. On a short remobe that setup can eat half the crew day before anyone opens a can. Boom lifts, scissor lifts, and scaffold rent by the month, so the rental clock keeps running through other trades' delays, not through your production.

WHAT TO DO

Three moves, in order

STEP 01

Count the trips in the estimate and price them: one line per mobilization, covering setup hours, protection material, and the equipment days.

STEP 02

State a trip count for touch-up in the proposal and publish a day rate for anything past it, so the GC sees the number before he signs.

STEP 03

Walk the space with the super and photograph damage before you repaint it, dated and located, so the backcharge conversation starts with evidence.

THE FIX

Step 06: Project management

Billing dates, change orders, and notices, written as standards that work without anyone chasing them.

CFOS-06 · CHAPTER 6

Billing and change orders that hold without chasing

What this step changes, what it depends on, and how to tell it's installed.

BENCHMARKS

Painting by revenue band

All 7 bands are published. The CFOS target is beside the figure up to $10M to $25M, and the 4 bands above that are labelled modeled.

ACROSS EVERY TRADE

The change orders you did and never billed

The field did the work. The paperwork never caught up. Ninety days later there is no record that proves it happened.

SAME TRADE

What else costs painting contractors money

PAINTING · CFOS-05

Tinted material is a write-off the day it ships

Forty gallons of factory-tinted coating stay in your shop because the designer went one shade cooler, and the supplier's answer is no.

PAINTING · CFOS-08

Primer finds the drywall defects and you pay to fix them

Primer goes on, every taped joint and screw pop lights up, and the fix comes out of your labor budget and not the drywall sub's.

PAINTING · CFOS-04

Your escalation clause protects the wrong 15%

Paint went up eight percent and you barely felt it. Wages moved four and the job stopped making money.

PAINTING · CFOS-01

You bid square feet and spend man-hours

You bid it at a buck ten a foot, the job closed months ago, and you still can't tell anyone what a foot cost you.

SAME MECHANISM, OTHER TRADES

The same mechanism in other trades

CIVIL

Four mobilizations, one mob line item

You clear and grub in month one, come back for wet utilities, come back again for paving subgrade at closeout, and the contract still has one mobilization line.

CONCRETE

Six Trips Back for Pads and Sidewalks, One Unit Price

You were first on the site and you're still coming back for stairs, pads, curbs, and exterior flatwork, all priced inside a per-yard number that assumed you never left.

DRYWALL

You Go Back Six Times And No Ticket Gets Signed

You hung the corridor in March and you're still sending a guy back in June, one hole at a time, on somebody else's dime.

QUESTIONS

What painting owners ask

How to price painting remobilizations and touch ups?

You made eleven separate visits to one job, and the estimate had money in it for maybe two.

What does it cost?

What do I do first?

Count the trips in the estimate and price them: one line per mobilization, covering setup hours, protection material, and the equipment days.

What are painting contractors supposed to be making?

Painting runs 18% gross margin, 13% overhead and 5% net profit before taxes at $1M–$5M. The all-trade average is 7%, so this trade is 2 points below it. The CFOS target is 10%.

Which part of the system fixes it?

The step is number 06, project management. Billing dates, change orders, and notices, written as standards that work without anyone chasing them. It comes from chapter 6 of CONTROL: The Construction Financial Operating System.

OR HAVE IT HANDLED

Everything on this page is something you can install yourself, andCONTROL is the order to do it in. If you would rather buy the finished result, SPM The Construction CFO does this work for painting contractors as a service. It is a separate firm, Sulphur Prairie Management, LLC, run by the same author.

What a fractional CFO does for painting contractors

AUTHOR

JOSH LUEBKER

MASTER ELECTRICIAN · 150+ PROJECTS · $2.1B+ MANAGED

Wrote CONTROL, the 8 step system behind these figures. More about the author.