Make payroll. Know your costs. Keep your profit.
CFOS for QuickBooks is the construction system that works on top of the QuickBooks Online you already use. Your crews fill out dailies the way they do now, and every T&M ticket, change order and pay app gets billed.
18 ways you waste money or time today
The left column is what it costs you now. The right column is what you get with CFOS for QuickBooks. Every line on the right works today.
| What it costs you | Today | What you get |
|---|---|---|
| Getting paid | ||
| T&M work the GC argues down, or that never gets written up | ✕ | ✓ The foreman adds the T&M ticket to the daily they already fill out, the GC signs it on site, and it becomes a change order |
| Change order work you did and never billed | ✕ | ✓ Every approved change order goes on your next pay app, so you get paid for the work you did |
| Pay apps you rebuild from scratch every month | ✕ | ✓ Your G702 and G703 come from the schedule of values, with change orders and retainage already on them |
| A bank balance that surprises you on payroll week | ✕ | ✓ A 13 week cash forecast from your own QuickBooks and pay apps, so you can plan around a short week before it gets here |
| Knowing where you stand | ||
| Not knowing if your margins are any good for your trade | ✕ | ✓ Overhead, gross margin and net profit graded every month against your trade's average and target |
| Bids with no overhead in them, so the job loses money before it starts | ✕ | ✓ Your overhead rate from your own books, so estimating puts the same number in every bid |
| Equipment priced at a guess, or never charged to the job | ✕ | ✓ A daily rate for every piece from what it costs to own, charged to the job each day it is on a daily |
| Job cost that shows up 30 to 40 days late, after the books close | ✕ | ✓ Cost against budget on every job and cost code, updated every hour, while you can still fix the job |
| A WIP schedule you rebuild in Excel every quarter, or never | ✕ | ✓ Over and under billing on every job, any day you want it, ready for your banker or your bonding agent |
| Getting your week back | ||
| Time sheets on paper, typed in again on Friday | ✕ | ✓ Crews enter time in the field, you approve it, and it goes to QuickBooks Payroll |
| Contracts and bid invites read line by line | ✕ | ✓ Contracts, bid invites and paper forms read for you, with the terms pulled out |
| Software you can't ask a question | ✕ | ✓ Ask Claude or ChatGPT about your own jobs and get the answer from your real numbers |
| Less risk | ||
| A sub on your job with an expired COI | ✕ | ✓ COIs read when they come in, and flagged red when one is missing or expires within 30 days |
| Lien waivers and W-9s chased by email | ✕ | ✓ Lien waivers and W-9s read when they come in and kept with the vendor |
| Bills approved by text message, or paid with no approval | ✕ | ✓ Every bill and PO coded to a job and approved before it posts to QuickBooks |
| What owners worry about | ||
| The super writes a T&M ticket, then a daily in a spreadsheet saved to SharePoint, the PM types it into Excel, and the office enters it in the books and the time system | ✕ | ✓ No migration. It works inside the QuickBooks you already have, and each step happens once, in one place, from the bid to the warranty letter |
| Construction software quoted at $50,000 a year and $90,000 to set up, with a year before it works | ✕ | ✓ Priced by your revenue with every module included. Live with your QuickBooks in 30 days, and you turn on each part when your team is ready |
| Getting stuck in software that doesn't work out | ✕ | ✓ Cancel the month and keep working in QuickBooks the way you did before. Everything it posted is already there, so nothing moves back |
No migration. No big price tag. No trap.
Want it on your jobs in January?
Leave your email and we will tell you the day it opens. It opens in January 2027.
We email you when CFOS for QuickBooks opens, plus a few updates before then. Your address stays with Run On CFOS. One click unsubscribes.
QuickBooks is a trademark of Intuit Inc. Claude is a trademark of Anthropic. ChatGPT is a trademark of OpenAI. Run On CFOS isn't affiliated with them.
What subcontractors ask
What is CFOS for QuickBooks?
Software for construction subcontractors that works on top of QuickBooks Online. Your jobs, pay apps, change orders, field time, bills and WIP are in one place, and QuickBooks still keeps the books. It opens in January 2027.
What is the difference between CONTROL and CFOS?
CONTROL is what you end up with: control of your jobs, your cash and your numbers. CFOS is the system that gets you there. CFOS for QuickBooks puts it on the software most subcontractors already use, which can't do construction on its own.
Do I need to leave QuickBooks?
No. It works on top of QuickBooks Online and doesn't work without it. Your bookkeeper keeps working in QuickBooks the way they do now. Intuit still bills your QuickBooks Online subscription and QuickBooks Payroll.
Does it work with QuickBooks Desktop?
No. It connects to QuickBooks Online.
Can I ask Claude or ChatGPT about my jobs?
Yes. You sign in, press Allow, and ask about your own jobs. It reads your numbers and can't change them. It sees only what your sign in is allowed to see.
When does it open?
January 2027. Leave your email at the bottom of this page and we will tell you the day it opens. There is nothing to buy before then.