ACOUSTIC CEILING · INTERIORS AND FINISHES · FIXED BY STEP 01

Attic stock is bought in month one and earned in month twelve

No one pays you for the extra cartons you buy, store for a year, and leave in a closet at closeout.

WHY IT'S AN ACOUSTIC CEILING PROBLEM

Attic stock hits ceilings harder than anyone else because tile is a dye lot product on a surface people stare at. Buying spares later gets you cartons that read slightly different from the room they're meant to patch, so the spec forces the purchase up front and the storage onto you. You're funding inventory for the owner, on your cash, with no line on the pay app that admits it exists.

WHAT IT COSTS

The size of it

On a 40,000 SF job, 3 percent attic stock is roughly 1,200 SF of tile bought and warehoused for a year with no billing event attached, plus the storage and the second purchase when the cartons get raided for punch.

OVERHEAD AT $1M–$5M

13%

CFOS target 12% for acoustic ceiling.

GROSS MARGIN AT $1M–$5M

21%

CFOS target 23.5% for acoustic ceiling.

NET PROFIT AT $1M–$5M

CFOS target 11.5% for acoustic ceiling.

Almost every ceiling spec asks for spare tile at closeout, commonly 2 to 5 percent of the installed quantity in unopened cartons. You buy it with the original order to hold the dye lot, you store it somewhere for the length of the job, and you deliver it months later. Nothing on the pay application says attic stock, because it lives inside a lump sum material number, and you don't earn it until the day you deliver it. If your own punch crew opens the cartons, or the tile gets discontinued or the shade drifts before delivery day, you buy it a second time.

WHAT TO DO

Three moves, in order

STEP 01

Break attic stock out of the material number on your bid as its own quantity and its own dollar value, in cartons.

STEP 02

Put it on the schedule of values as a stored material or closeout line so there's a billing event tied to the day you turn the cartons over.

STEP 03

Store and label it where your own punch crew can't pull from it, and get a signed delivery receipt stating the quantity when you turn it over.

THE FIX

Step 01: Job cost structure

Seven cost categories and three levels of granularity, built so the estimate and the ledger use the same words.

CFOS-01 · CHAPTER 1

Job cost codes that match how you bid the work

What this step changes, what it depends on, and how to tell it's installed.

BENCHMARKS

Acoustic ceiling by revenue band

All 7 bands are published. The CFOS target is beside the figure up to $10M to $25M, and the 4 bands above that are labelled modeled.

ACROSS EVERY TRADE

Cost codes the field ignores

You have 200 cost codes. The crews use four of them, and one is called Miscellaneous.

SAME TRADE

What else costs acoustic ceiling contractors money

ACOUSTIC CEILING · CFOS-04

One line item covers four trips through the building

You bid one trip through the building. The crew has been back four times, none of it is a change order, and job cost still shows one line for ceilings.

ACOUSTIC CEILING · CFOS-06

Everyone above your ceiling cracks tile and no one signs

Every trade that goes above your ceiling cracks tile, and you're the one replacing it, weeks later, on your own money.

ACOUSTIC CEILING · CFOS-04

Distributors bill your tile off the ship date price sheet

You bid off a March price sheet and got billed off October's, and there was never a way to lock the number.

ACOUSTIC CEILING · CFOS-06

Your longest lead item is 3 percent of the square footage

The lobby ceiling is on a boat somewhere and it's holding your last mobilization, your final pay app, and your retention.

ACOUSTIC CEILING · CFOS-08

Sag appears eight months later and the warranty is gone

The building wasn't conditioned when they made you install. The tile sagged eight months later, and the callback was yours.

SAME MECHANISM, OTHER TRADES

The same mechanism in other trades

CONCRETE

Ten Jobs Used Those Forms, One Job Paid for Them

Your yard is full of panels and shoring, every job report says you made money, and the bank account disagrees. The form buy hit job one and jobs two through ten absorbed none of it.

DEMOLITION

The Scale Wants Cash Today, The GC Pays In Sixty Days

Almost everything a demolition job costs goes out in the first two weeks, and the first pay application hasn't even been submitted yet.

FLOORING

You bankroll the mill six months before you get paid

The mill wants a check before it ships, the GC won't pay for stored material, and your cash is stuck in a warehouse for four months waiting on a space that isn't ready.

QUESTIONS

What acoustic ceiling owners ask

How to bill for attic stock ceiling tile?

No one pays you for the extra cartons you buy, store for a year, and leave in a closet at closeout.

What does it cost?

What do I do first?

Break attic stock out of the material number on your bid as its own quantity and its own dollar value, in cartons.

What are acoustic ceiling contractors supposed to be making?

Acoustic ceiling runs 21% gross margin, 13% overhead and 8% net profit before taxes at $1M–$5M. The all-trade average is 7%, so this trade is 1 point above it. The CFOS target is 11.5%.

Which part of the system fixes it?

The step is number 01, job cost structure. Seven cost categories and three levels of granularity, built so the estimate and the ledger use the same words. It comes from chapter 1 of CONTROL: The Construction Financial Operating System.

OR HAVE IT HANDLED

Everything on this page is something you can install yourself, andCONTROL is the order to do it in. If you would rather buy the finished result, SPM The Construction CFO does this work for acoustic ceiling contractors as a service. It is a separate firm, Sulphur Prairie Management, LLC, run by the same author.

What a fractional CFO does for acoustic ceiling contractors

AUTHOR

JOSH LUEBKER

MASTER ELECTRICIAN · 150+ PROJECTS · $2.1B+ MANAGED

Wrote CONTROL, the 8 step system behind these figures. More about the author.